Privacy Policy - SmartLandlord
This privacy policy explains how SmartLandlord collects, uses, and protects your personal information when you use our services. We are committed to protecting your privacy and ensuring the security of your data.
Table of contents
- Person responsible for data processing
- Data collected
- Purpose of data processing
- Legal basis for data processing
- Data transfer to third parties
- Storage period
- Users' rights
- Cookies and Tracking
- Data security
- Contact for data protection questions
1. Person responsible for data processing
Company: SmartLandlord GmbH
Address: Cosimastr. 121, 81925 Munich, Germany
Registration Court: Munich District Court
Registration Date: January 15, 2024
Managing Director: Dr. Max Mustermann
Important notice
Data processing is carried out in the British Virgin Islands in compliance with international data protection standards.
2. Data collected
Personal data
- • Name and contact information
- • Email address
- • Address and phone number
- • Birth date
- • Payment data
Technical data
- • IP address
- • Browser information
- • Device type and OS
- • Cookies and tracking data
- • Usage analytics
Payment details
- • Payment information
- • Credit card details
- • Bank account data
- • Billing address
Data protection guarantee
We implement industry-standard security measures to protect your personal information.
3. Purpose of data processing
Contract fulfillment
Processing orders and providing services
Account management
Managing user accounts and profiles
Service provision
Delivering our platform services
Communication
Customer support and notifications
Marketing
Promotional communications
Website optimization
Improving user experience
Data processing for legitimate interests
We process data based on our legitimate business interests while ensuring your privacy rights are respected.
4. Legal basis for data processing
Art. 6 (1) (b) GDPR - Contract Performance
Processing necessary for the performance of a contract to which you are a party.
Art. 6 (1) (c) GDPR - Legal Obligation
Processing necessary for compliance with a legal obligation.
Art. 6 (1) (f) GDPR - Legitimate Interest
Processing necessary for our legitimate interests, balanced against your privacy rights.
5. Data transfer to third parties
Hosting
Secure cloud infrastructure
Analytics
Usage statistics and insights
Payment providers
Secure payment processing
CRM
Customer relationship management
Email communication services
Cloud storage
Secure data storage
International data transfers
Data may be transferred to Google (USA), Stripe (USA), and AWS (USA) with appropriate safeguards in place.
6. Storage period
User data
Indefinite for active users, 1 year after account inactivity
Analytics data
2 years for Google Analytics data
Data deletion upon request
You can request deletion of your data at any time, and we will process your request within 30 days.
7. Users' rights
Right to information
Access your personal data
Right to correction
Correct inaccurate data
Right to deletion
Request data deletion
Important NOTE
You have comprehensive rights under GDPR including data portability, restriction of processing, and objection to processing.
8. Cookies and Tracking
Necessary cookies
Essential for website functionality
Storage period: Session, Legal basis: Art. 6 (1) (f) GDPR
Analytics cookies
Help us understand website usage
Storage period: 2 years, Legal basis: Art. 6 (1) (a) GDPR
Cookie management
You can manage your cookie preferences in your browser settings or through our cookie consent banner.
IP anonymization
We use IP anonymization for analytics to protect your privacy while maintaining data accuracy.
9. Data security
Data encryption
SSL/TLS encryption for data transmission
Access control
Role-based access restrictions
Password security
We use industry-standard password hashing and multi-factor authentication to protect your account.
10. Contact for data protection questions
Contact Information
Complaints
You have the right to complain to a supervisory authority if you believe your data protection rights have been violated.
Source of the privacy policy
Last updated: July 28, 2025 | Version: 2.1